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Privacy Policy

Last updated: 21 May 2026

This Privacy Policy explains how ALTERNATIVE MEDIA MONOPROSOPI ΙΚΕ (“we”, “us”, “our”) collects, uses, stores, and protects personal data when you visit heartmathsymposium.com, register for the HeartMath European Symposium, contact us, purchase tickets, submit scholarship or group booking requests, or participate in related programmes.

For privacy questions, please contact us at:

Email: projects@alternativemedia.gr
Phone Greece: +30 211 1821655
International / WhatsApp: +1 202 4239584
Registered address: Archimidous 23 Peristeri
Athens – Greece
Data Controller: ALTERNATIVE MEDIA MONOPROSOPI ΙΚΕ

1. Personal data we collect

We may collect the following categories of personal data:

Information you provide directly

  • Name and surname
  • Email address
  • Phone number
  • Country, city, company, role, or professional title
  • Ticket selection and attendance preferences
  • Billing and invoicing details
  • Scholarship, discount, group booking, or certification programme request details
  • Messages you send to us through forms, email, or other communication channels
  • Accessibility, dietary, or accommodation-related information, where voluntarily provided

Registration and payment information
When you register or purchase a ticket, your information may be processed through third-party registration and payment providers, including Cognito Forms and any payment processor used within the checkout process. We do not intentionally store full payment card details on our own website.

Website and technical data
When you visit our website, we may collect:

  • IP address
  • Browser type and version
  • Device type
  • Pages visited
  • Date and time of visit
  • Referring website
  • Cookie and analytics data, where applicable

2. How we use your personal data

We use your personal data to:

  • Process registrations, bookings, payments, invoices, and confirmations
  • Provide access to the symposium, online sessions, recordings, workshops, certification programmes, or related services
  • Respond to questions about tickets, group bookings, scholarships, certifications, accommodation, or event logistics
  • Send important event updates, schedule changes, venue information, access links, and administrative notices
  • Manage attendee lists, workshop capacity, certification programme applications, and event participation
  • Provide customer support before, during, and after the event
  • Improve our website, registration flow, communications, and event experience
  • Comply with legal, accounting, tax, and regulatory obligations
  • Protect our website, systems, staff, speakers, partners, and attendees from fraud, misuse, or security risks

3. Legal bases for processing

Where the General Data Protection Regulation applies, we process personal data on one or more of the following legal bases:

  • Contract: to process your ticket purchase, registration, or programme participation
  • Consent: where you opt in to communications, submit optional information, or accept non-essential cookies
  • Legal obligation: to comply with tax, accounting, consumer protection, and regulatory requirements
  • Legitimate interests: to operate the event, respond to enquiries, secure our website, manage attendees, improve services, and communicate relevant event information
  • Vital or public interest: only where necessary for safety, emergency, or security purposes during the event

4. Cookies and similar technologies

Our website may use cookies or similar technologies to operate properly, improve performance, understand visitor activity, and support registration or checkout functions.

Cookies may include:

  • Essential cookies: required for website functionality and security
  • Analytics cookies: used to understand how visitors use the website
  • Functional cookies: used to remember preferences
  • Marketing cookies: used only where enabled and legally permitted

You can control cookies through your browser settings. Where required by law, we will request your consent before placing non-essential cookies.

5. Third-party service providers

We may share personal data with trusted third-party providers only where necessary to operate the website, process registrations, provide event services, or comply with legal obligations.

These may include:

  • Registration and form providers, including Cognito Forms
  • Payment processors
  • Email and communication platforms
  • Website hosting and security providers
  • Analytics providers
  • Accounting, tax, legal, and administrative service providers
  • Event partners, venue providers, technical teams, livestream providers, translation/subtitling providers, and certification programme partners, where necessary

These providers are expected to process personal data only according to our instructions, their own legal obligations, or their published privacy terms.

6. International transfers

Because the symposium involves international speakers, participants, platforms, and service providers, your personal data may be processed outside your country of residence.

Where required, we use appropriate safeguards for international transfers, such as contractual protections, adequacy decisions, or other lawful transfer mechanisms.

7. Event participation, photos, video, and recordings

The event may include photography, video recording, livestreaming, online access, AI subtitling, interpretation, or session recordings.

By attending the event or participating online, you acknowledge that you may appear incidentally in event photos, video, livestreams, or recordings. We may use event media for documentation, educational, promotional, archival, or communication purposes.

Where close-up interviews, testimonials, or identifiable promotional material are used, we will seek consent where required by law.

8. Marketing communications

We may send you event-related communications, including registration confirmations, access information, programme updates, logistical details, and important announcements.

We may also send marketing communications about related events, programmes, or services where permitted by law or where you have given consent. You may unsubscribe from marketing emails at any time by using the unsubscribe link in the email or by contacting us.

Administrative or transactional messages related to your booking may still be sent even if you unsubscribe from marketing communications.

9. How long we keep your data

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.

Typical retention periods include:

  • Registration and attendee data: for the duration of the event and a reasonable period afterward
  • Billing, invoicing, accounting, and tax records: as required by applicable law
  • Customer support communications: as long as needed to resolve enquiries and maintain records
  • Marketing data: until you unsubscribe or withdraw consent
  • Website analytics data: according to the settings of the analytics provider

When data is no longer required, we will delete, anonymise, or securely archive it.

10. Your rights

Depending on your location and applicable law, you may have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent
  • Request data portability
  • Object to direct marketing
  • Lodge a complaint with a data protection authority

To exercise your rights, contact us at projects@alternativemedia.gr.

We may need to verify your identity before responding to a request.

11. Security

We use reasonable technical, organisational, and administrative measures to protect personal data from unauthorised access, loss, misuse, disclosure, alteration, or destruction.

However, no website, email system, online form, or payment process is completely secure. You should take care when submitting information online.

12. Children

The website and event are intended for adults and professional audiences. We do not knowingly collect personal data from children under the age required by applicable law. If you believe a child has provided us with personal data, please contact us so we can take appropriate action.

13. Links to other websites

Our website may link to third-party websites, forms, payment processors, maps, social media pages, partner sites, or service providers. We are not responsible for the privacy practices, content, or security of third-party websites. Please review their privacy policies before submitting personal data.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new “Last updated” date. Continued use of the website after updates means you acknowledge the revised policy.

15. Contact

For questions about this Privacy Policy or your personal data, contact:

ALTERNATIVE MEDIA MONOPROSOPI ΙΚΕ
Email: projects@alternativemedia.gr
Phone Greece: +30 211 1821655
International / WhatsApp: +1 202 4239584
Address: Archimidous 23 Peristeri
Athens – Greece

Lynne McTaggart of London, England, is an award-winning journalist and author of the international bestsellers Living The Field and The Intention Experiment, a series of scientifically controlled, web-based experiments testing the power of intention to change the physical world. McTaggart is an authority on the science of spirituality and gives conferences and workshops on spirituality and health, including the Intention Workshops, which she says teach "the real truth of intention and how to harness its enormous power to heal your life – and to heal the world." She and husband/publisher Bryan Hubbard, also a journalist, are directors of What Doctors Don't Tell You Ltd, which publishes the internationally acclaimed magazine What Doctors Don't Tell You, that gives scientific critiques of mainstream medicine and reviews health problems, providing what they call "safer, proven ways of treating them".

Rollin McCraty, Ph.D. of Boulder Creek, California, is one of the primary creators of the Global Coherence Initiative (GCI) and director of research for GCI and HeartMath Institute. He is project coordinator and the principle designer of GCI’s scientific component, the Global Coherence Monitoring System and its international network of magnetic field sensor sites. A professor at Florida Atlantic University, McCraty heads up HMI and GCI researchers investigating the relationship between human and geomagnetic field environments and the interconnectedness of and communication among all living things. They are studying how these fields act as central synchronizing signals within the body, carry emotional information and serve as key mediators of energetic interactions between people and living systems. McCraty holds numerous memberships, including with the American Autonomic Society, Pavlovian Society, National Association for Psychological Science, Association for Applied Psychophysiology and Biofeedback and Society for Scientific Exploration. He has written scientific articles for many professional journals, given interviews for feature articles and television segments and appeared in numerous documentary films.

Deborah Rozman of Boulder Creek, California, is President and CEO of HeartMath Inc, an a behavioral psychologist with over 30 years of experience as a business executive, educator, author, and researcher in the psychology of consciousness. Rozman has written numerous books, including the award-winning Meditating With Children and co-authoring with HeartMath founder Doc Childre the Transforming Series – Transforming Anger, Transforming Stress, Transforming Anxiety and Transforming Depression. HeartMath Inc develops and manufactures the Inner Balance and emWave heart-rhythm coherence feedback technologies and the new HeartMath app. Deborah serves on the HeartMath Institute's Scientific Advisory Board and is a key spokesperson for the HeartMath System, giving interviews and keynote addresses around the world.

Howard Martin brings more than thirty years of experience in business and personal development to the position of Executive Vice President, Strategic Development. Howard’s responsibilities include global alliances, marketing, and program and product development. Howard has been instrumental in assisting Doc Childre in the development and teaching of HeartMath’s programs since its inception. He speaks internationally on the HeartMath approach to advancing human performance that is based on compelling scientific research linking heart function with health, emotional well-being and intelligence. Howard is co-author with Doc Childre of The HeartMath Solution, published in 2000 by Harper San Francisco. He also developed Nightingale-Conant’s tape series, “The HeartMath Method.” Howard is a dynamic speaker, and has delivered hundreds of workshops and keynote addresses to audiences ranging from corporations, to the armed forces, to educators, families, and human service providers. As a key spokesperson for HeartMath, he has conducted hundreds of media interviews. His appearances include CNN Headline News, U.P.I. Radio network, WNBC-TV-New York, WGN-TV-Chicago, Discovery Channel-Beyond 2000, CBN/Canada, New Women, Muscle and Fitness, San Francisco Chronicle, Billboard, and the Boston Globe.